It is estimated that an average office worker will shred approximately 10,000 pages of paper every year. This is a stupendous waste of resources and it also leads to an increased cost of doing business. This holds truer if you vector in the costs typically associated with storing, copying, posting, and recycling all of those paper documents.
Large companies are now easily spending tens thousands of dollars on purchasing paper that is eventually shredded. To prevent this waste of resources, many companies have now decided to run their own paperless offices. There are many tools that you can also use to create a paperless home office. Let us take a quick look at a few of the popular options available today:
DocuSign
It is now possible to create legally binding paperless ducuments. Apps like DocuSign work on all kinds of web browsers and smart devices. You can save your signature on it as a JPEG file and use it for your contractual needs.
The Evernote Scannable App
The Evernote Scannable app has been designed to take a picture of a document and then convert it to PDF format for subsequent storage.
It runs optical character recognition (OCR) on your document in order to convert it to the actual text. It can also be used to scan business cards and other personal documents and convert them to Evernote documents for future retrieval.
Google Drive, OneDrive, and Dropbox
All important documents require storage. This holds true for both regular and paperless offices. If the quantity is large, that means that it will not be possible to save all the documents on a laptop alone. Apart from that, you will also need a backup solution as well. This is the part where cloud-based solutions come into the picture. Google Drive, Microsoft’s OneDrive, and Dropbox are excellent answers to the problem.
Evernote Software Solution
Evernote is a wonderful way to save documents that you might want to see and retrieve ever after a decade. Once you save it in the Evernote system, it will be saved forever. This is a handy app to install on PCs, servers, and smart devices
IFTTT
This is an excellent way to save contact details such as business cards and other documents. You can simply store them on IFTTT to ensure that your contacts are available when you want them and right where you want them.
Process Street
Process Street is a workflow automation and business process management tool designed to handle an organization’s routine tasks.
This software paperless solution allows you to build specific templates for all of your business processes. The employees can be divided into teams and they can run checklists on Process Street to make sure that all the tasks are executed on time every time.
Conclusion
Going paperless has major benefits for our environment. Using these apps will mean that you will help to reduce deforestation and also eliminates many pollutants that are created during the paper production process. If you want to know more about running a paperless home office, you can visit my website https://lutherragsdale.com/blog/. Or you may just drop me an email at luther@platinumrealestate.com
